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Augusta Rule Rent Calculator + Log

Build a clean meeting log, estimate a defensible rent amount, and generate a simple CSV you can put in your audit folder.

Why This Tool Exists

Most Augusta Rule problems are not math problems. They are documentation problems.

This tool is built for execution: estimate rent, stay inside the 14-day guardrail, and leave with a meeting log you can hand to your advisor without a long explanation.

Execution note: Run the tool, then write down your assumptions and keep the receipts and logs as you go. The strategy that wins on paper only matters if your process holds up in the real world.
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Calculator How To Use This Tool What Makes A Daily Rate Defensible What Goes In The Audit Folder FAQ

Meeting Log + Rent Calculator

Build the log first. Then run the rent math with 14-day guardrails.

Add meeting rows. The tool counts unique dates as days.
Date Purpose Attendees
Base this on comps or venue pricing you can show on paper.
If you group multiple meetings into one rental day, override here.
Rental days used
0
Guardrail: 14
Daily rate
$0
Evidence matters
Estimated total rent
$0
Educational estimate
If your log is clean, your story is clean. If your log is sloppy, your CPA inherits your risk.

How To Use This Tool

Add your meeting dates, purpose, and attendees. The tool counts days and builds a simple log.

Enter a daily rate that is defensible for your area (based on comparable rentals or venue costs).

The calculator estimates total rent and flags when you are over 14 days so you do not accidentally convert a clean strategy into a mess.

What Makes A Daily Rate Defensible

The rate is not whatever you want. It needs evidence.

Think like an auditor: could you show comps, invoices, or venue pricing that supports the number you used?

If you cannot defend it on paper, lower it and keep the process clean.

What Goes In The Audit Folder

Meeting log (dates, attendees, agenda, minutes).

Comparable rate evidence (screenshots, quotes, or listings).

Payment record and entity approval notes (board minutes or consent).

Documentation Checklist (Keep It Defensible)

  • Create a one-page objective memo before you execute (what outcome you are trying to buy).
  • Store your assumptions and calculations in a dated PDF (no year-end reconstructions).
  • Keep evidence in the same folder structure every month (receipts, logs, approvals).
  • Ask your CPA what would make this easy to sign off on, then build that packet.

Related Guides

Augusta Rule vs Home Office Deduction (S corp edge cases)

Open guide

PriceLabs vs PMS native pricing (operator process discipline)

Open guide

Frequently Asked Questions

The strategy changes materially once you exceed the guardrail. This tool flags it early so you can adjust before you create downstream problems.

If you want the strategy to hold up in the real world, yes. The log, agenda, and minutes are the difference between a clean file and a sloppy story.

Yes. The tool generates a simple CSV so you can store it with your receipts and supporting evidence.

Turn The Tool Into An Execution Plan

The people who win are not the ones who find a strategy. They are the ones who build a monthly system, keep receipts and logs, and hand their CPA a clean packet.

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Educational content only. Results vary based on your facts. Always consult a qualified tax professional before making decisions.