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Mileage reimbursement

What reimbursement follows from distance and the applicable rate?

Your numbers

mi
$

Reimbursement

$130.20

Per unit rate$0.70

Tip. Use the same unit the rate is quoted in. A per-mile rate against kilometres overpays by about 60%.

Assumptions

  • Reimbursement = distance × rate.
  • Use the unit your rate is denominated in.
  • Estimate only. Tax and payroll rules vary by country, state, and year, and this page uses the rates you enter rather than a filing engine's tables.

Explore the numbers

Examples and charts

Start with a scenario, then read the response curve to see which input actually moves the answer.

Example 1

Single client trip

A round trip to a client site at the standard rate.

Reimbursement

$130.20

Example 2

A month of driving

Accumulated business miles across a month.

Reimbursement

$588.00

Example 3

Lower company rate

An employer policy below the standard rate, which is common and legal.

Reimbursement

$378.00

Sweeps miles / kilometers from half to one and a half times your value, holding everything else fixed.

Response curve

How miles / kilometers moves the result

Reimbursement

$130.20

$60.00$80.00$100$120$140$160$180$200100 mi150 mi200 mi250 mi
Chart axis: Miles / kilometersNow 186 mi → $130

What this calculates

Multiplies distance by a reimbursement rate, whether that is the IRS standard mileage rate or your employer's own policy figure.

How to use it

  1. Start with miles / kilometers and work down the form, or load an example to begin from a realistic case.
  2. Read the headline result alongside the supporting rows, which show the intermediate figures behind it.
  3. Check the assumptions. They decide what the number includes and, more importantly, what it leaves out.
  4. Sweep miles / kilometers on the response curve to see how much it actually moves the answer.
  5. Run a cautious case as well as an optimistic one before using the estimate in a decision.

Common mistakes

  • Mixing kilometres with a per-mile rate.
  • Using last year's rate, which changes most years.
  • Claiming mileage and fuel receipts for the same trip.

Formula

Reimbursement = distance × rate per unit

Inputs

  • Miles / kilometers (mi)
  • Rate per unit

FAQ

Is the IRS standard rate always what I get?

No. Employers may set their own policy, above or below it. The standard rate matters most for what is deductible or tax-free, not for what your employer must pay.

What does the standard rate cover?

It is designed to cover fuel, maintenance, insurance, and depreciation together. That is why it is far higher than fuel alone, and why claiming fuel plus mileage is double counting.

Do commuting miles count?

Generally no. Travel between home and your regular workplace is usually personal rather than business, while travel between work sites usually counts. Keep a log either way.

Are these numbers financial advice?

No. They are educational estimates based on the inputs and assumptions on this page. Confirm important decisions with a qualified professional and your own documents.

Read the full guide2026 mileage reimbursement rates

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